Requisition ID: req41695

Job Title: Human Resources Officer_Buea

Sector: Human Resources

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Buea, Cameroon

Job Description

Materny cover : 04 Months

Country Program Overview:

The IRC started operations in Cameroon in 2016 to respond to the increasing concerns for people affected by violence linked to Boko Haram, in the Far North of the country. Assistance to displaced populations extends across the Far North, notably Mayo Sava, Mayo Tsanaga and Logone & Chari, delivering lifesaving programming to increase access to water and improving hygiene practices in vulnerable displaced and host communities, cash programming to enable poor families to meet basic needs and improve food security, and protection programming, including meeting specific needs of women and girls. Following the increasing crisis in the North-West and South-West regions of Cameroon, the IRC expanded its operations into the South West region in August 2018, delivering lifesaving humanitarian assistance to internally displaced populations. The IRC’s field offices are located in Maroua and Kousseri in the Far North, Buea in the South-West, Bamenda in the North-West and a Coordination Office in Yaoundé.

Job profile:

Under the joint supervision of the Field Coordinator and the Human Resources Manager, the Human Resources Officer supports the day-to-day operations of the SW Base. He/she is the point person who provides essential support to all human resources functions. The Human Resources Officer will be conducting human resources activities including recruitment and orientation, personnel records, employee benefits and health insurance and payroll, performance and staff development management.

MAIN RESPONSIBILITIES :

Recruitment and Onboarding :

• Assist programs and sector leads in the planning, organization and delivery of their recruitment operations in accordance with IRC deadlines and procedures;

• Prepare HR contributions and participate in project launch and/or follow-up meetings;

• Participate in the definition of the job profile and validate the recruitment requests.

• Write vacancy announcements and ensure their dissemination in the channels referenced by IRC;

• Pre-select candidates

• Coordinate interviews or take charge of them depending on the level of the position and carry out the required checks and controls;

• Prepare recruitment reports and ensure their timely validation;

• Update personnel data in the platforms referenced by IRC (Employee Directory);

• Prepare the induction plan for new recruits and ensure its timely implementation.

within the required timeframe;

• Organize the administrative follow-up of recruitment operations: archiving and filing of recruitment files.

Administration of Human Resources

• Prepare and follow up on employment contracts, amendments to employment contracts and exit procedures;

• Follow up on trial periods and fixed-term contracts;

• Ensure the approval of contracts in accordance with labor regulations.

• Personnel administration: Ensure that all national employees' personnel files are complete and up to date;

• Maintain and update tracking sheets for all personnel related benefits, leave, performance appraisal and annual increments, orientation, employment contracts, etc. and produce monthly reports for the HR Manager

• Review national staff time sheets before submitting them monthly to the HR Manager ;

• Follow up on all insurance issues for staff, including adding and deleting staff members from/to employer liability and medical insurance plans, as well as tracking payments and claims, etc.

• Periodically update the leave tracker and ensure its accuracy

• Periodically update the staff list and share with HR Manager

• Prepare payroll variables, ensure supporting documentation is complete and transmitted in a timely manner for payroll processing.

• Ensure that all information related to the personnel in his/her base is communicated.

Interactions with social and institutional entities

• Maintain good relationship and communication with social organizations, labor inspection, labor medical doctor.

• Participate in the selection of private health insurance services;

• Be the focal point for private health insurance;

• Follow-up on the incorporation and withdrawal of health insurance;

• Orient and share with staff information on the benefits of insurance.

Performance and Staff Development management

• Participate in the orientation of staff on the performance management process

• Ensure the implementation of the objective setting process, the mid-term review and the annual performance appraisal of the staff of his/her base within the required timeframe;

• Collect and file the objective sheets and development plan for the staff of his/her base.

• Ensures the execution and follow-up of personnel development plans, mandatory and optional personnel training

• Prepares a dashboard and ensures regular monitoring of development objectives;

• Ensure that all staff members have medical insurance cards and keep track of them;
• Ensure all staff members have an organization’s email address and means of access to internal communication

Key Relationship

External: Ministry of Labor and Social Security, NGOs, advertisers, social partners, hotel owners, CNPS, etc.

Internal: HR, Finance, Operations and Programs Managers.

Qualifications

Education:

Minimum: University degree (Bachelor degree or higher), or certification in management, Human Resources or similar professional qualification

Work Experience:

• Minimum of 2 years of relevant work experience in Administration and Human Resources in a similar capacity, preferably in an international NGO

• Experience in team supervision preferred.

Skills and competences:

• Good knowledge of the Cameroonian labor law.

• Proficient in the office package: Word, Excel, Access and Microsoft Outlook

• Attention to detail and ability to work independently with minimal supervision.

• Excellent organizational and time management skills

• Ability to organize tasks simultaneously, prioritize work and ensure tasks are completed on time

• Honest, reliable and trustworthy

• Fluency in spoken and written English

• Ability to work under pressure.

• Ability to maintain the highest degree of discretion and confidentiality

• Willingness to respect and enforce IRC rules.

• Good team management skills: ability to mentor and support others

• Excellent oral and written communication skills

• Strong interpersonal skills and ability to communicate effectively with a variety of people in a multicultural environment.

• Good resilience: able to cope with field conditions during missions

• Regular visits to the field to provide in-person HR support as needed.

IRC is an equal opportunity employer. IRC considers all applicants on the basis of merit, without regard to race, gender, color, national origin, religion, sexual orientation, age, marital status, veteran status, or disability.

Female applicants are strongly encouraged.

Deadline: 10 May 2023 at 5PM, However applications will be processed on a rolling basis and in the case of receiving applications with the required profile, IRC may continue with the next step of recruitment before the closing date.

This is maternity cover position